Common Reasons For Rejecting Documents

The following are some common reasons why the Recorder will return documents that are to be recorded:

• Date of document not stated;
• Property, as stated, not in the County;
• Name of person who prepared the document is not provided;
• Discrepancy between names of the person(s) as signed and as printed;
• Document not signed;
• Incorrect fee;
• Legal, not legible to film;
• Incorrect instrument # to release mortgage;
• Document does not have the social security statement on it;
• Notary public acknowledgment is missing;
• Notary public acknowledgment not signed;
• Notary public acknowledgment not dated;
• Legal description not on the document;
• The name of each party, witness and notary was not typed or printed under the signature;
• Non-conforming fee - $1.00 per page; and
• Fax copies are not accepted in the office - require the original document.